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Expediting - monitoring of supplier´s performance

Expediting is the managed process through which suppliers are monitored and controlled to ensure that their supplies arrive on their ultimate destination (the site) on the correct time, in the correct quality, and at the correct cost.

The Project Expeditor is responsible to implement and manage a process that coordinates other project team members from engineering, time scheduling, quality, procurement, and logistics to achieve the required result as defined above, and issue the relevance reports to assist project management identify risks and control project supplier progress. The Project Expeditor commences his activities upon the placing of an order, and completes his function when the supplies are delivered to the site.

The expediting tasks will be executed within the following 6 project execution processes:

  1. Qualification of the Sub-Sub Suppliers (if required: Auditing, Eco & Q-Approvals)
  2. Design Tracking (Schedule, Drawings, Specifications, Design Reports)
  3. Material Tracking (Schedule, Material Orders, confirmations, Receipts, shipping notes)
  4. Manufacturing Surveillance (Schedule, Quality Tests)
  5. Final Acceptance Test (Trial Runs, Quality Release)
  6. Transports

The principal tasks of the Project Expeditor can be broken down as follows:

  1. Monitoring and control of supplier commercial documentation submittals as required by the Contract
  2. Monitoring and control of the suppliers engineering progress, and technical documentation submittals as required by the contract.
  3. Monitoring and control of the suppliers procurement and ordering progress to ensure: a) Major supplier orders are placed on time and b) Major supplier orders are made with reputable, approved, and qualified sub-suppliers
  4. Monitoring, on a regular basis, the suppliers time schedule to ensure compliance with the project time schedule
  5. Monitoring the suppliers fabrication progress to ensure that fabrication is on schedule and being performed within the required Quality
  6. Monitoring and ensuring that the inpection & test plan is being adhered to. Ensuring that witness and hold points are maintained.
  7. Monitoring shipping progress, import and customs forecasts
  8. Ensuring the suppliers are delivering timely reporting as defined in the contract
  9. Monitoring that supplier manpower levels are sufficient to perform the works
  10. Monitoring supplier status including capability, financial capability, and market trends affecting the supplier.
  11. Regular reporting of supplier progress, quality, and identification of risks